Privacy Notice

Privacy Notice- Junior Savers (For the child)

Privacy Notice- Junior Savers (For the child)

We are committed to protecting your privacy and for children under the age of 13 we require parental consent to process a child’s data. The information we gather is used to meet our legal obligations and to allow us to open your account. Without this information, we may not be able to open an account for you.

How we use your personal information

Save By The Bell may process, transfer and/or share personal information in the following ways:

For legal reasons

  • confirm your identity and the identity of your parent/ guardian
  • perform activity for the prevention of financial crime
  • carry out internal and external auditing
  • record basic information about you on a register of members

For performance of our contract with you

  • deal with your account or run any other services we provide to you;
  • undertake statistical analysis, to help evaluate the future needs of our members and to help manage our business
  • to send you statements, new terms & conditions (including changes to this privacy statement) and information about changes to the way your account operates

If you’re under 13, with parental consent:

  • Receive and process your information

Sharing your personal information

Our information is held by Discovery Credit Union Ltd. We will disclose information outside the credit union:

  • to third parties to help us confirm your identity to comply with money laundering legislation
  • to any authorities if compelled to do so by law (e.g. to HM Revenue & Customs)
  • to fraud prevention agencies to help prevent crime or where we suspect fraud;
  • to our suppliers in order for them to provide services to us and/or to you on our behalf
  • to anyone in connection with a reorganisation or merger of the credit union’s business

Where we send your information

While countries in the European Economic Area all ensure rigorous data protection laws, there are parts of the world that may not be quite so rigorous and do not provide the same quality of legal protection and rights when it comes to your personal information.

We do not directly send information to any country outside of the European Economic Area, however, any party receiving personal data may also process, transfer and share it for the purposes set out above and in limited circumstances this may involve sending your information to countries where data protection laws do not provide the same level of data protection as the UK.

Retaining your information

We will need to hold your information for various lengths of time depending on what we use your data for. In many cases we will hold this information for a period of time after you have left the credit union.

To read our policy for retaining members data please see: www. Savebythebell.org/privacy-notice or contact us at: (01382) 431576.

Your Rights

Your rights under data protection regulations are:

  • The right to access
  • The right of rectification (to have your information updated)
  • The right to erasure (to have your information deleted)
  • The right to restrict processing
  • The right to data portability
  • The right to object to data processing
  • Rights related to automating decision-making and profiling
  • Right to withdraw consent
  • The right to complain to the Information Commissioner’s Office

Please see our website here: www. Savebythebell.org/privacy-notice for more information.

Contact us about your rights

For more information about how your rights apply to your membership of the credit union or to make a request under your rights you can contact us at: info.savebythebell@dundeecity.gov.uk or (01382) 431576. We will aim to respond to your request or query within one month or provide an explanation of the reason for our delay.

Contact Us:

Save by the Bell

Central Library

Wellgate Centre

Dundee

DD1 1DB

Tel: 01382 431576

Email: info.savebythebell@dundeecity.gov.uk

Changes to this privacy policy

We can update this Privacy Policy at any time and ideally you should check it regularly here

www.Savebythebell.org/privacy-notice for updates. We won’t alert you for every small change, but if there are any important changes to the Policy or how we use your information we will let you know and where appropriate ask for your consent.

Privacy Notice- Junior Savers (For Parents)

Privacy Notice- Junior Savers (For Parents)

We are committed to protecting your child’s privacy and for children under the age of 13 we require parental consent to process a child’s data. We require any information marked as mandatory for membership to either meet legal obligations or to enable us to perform our contract with you and your child. Where you are not able to provide us with this information, we may not be able to open an account for your child. Where we request further information about you or your child not required for these reasons, we will ask you for your consent.

How we use your personal information

Save By The Bell may process, transfer and/or share personal information in the following ways:

For legal reasons

  • confirm the identity of the child and their parent/guardian
  • perform activity for the prevention of financial crime
  • carry out internal and external auditing
  • record basic information about the child on a register of members

For performance of our contract with your child

  • deal with your child’s account or run any other services we provide to your child;
  • undertake statistical analysis, to help evaluate the future needs of our members and to help manage our business
  • To send your child statements, new terms & conditions (including changes to this privacy statement) and information about changes to the way their account operates

With your consent:

  • Receive and process your child’s personal information

Sharing you and your child’s personal information

Our information is held by Discovery Credit Union Ltd. We will disclose information outside the credit union:

  • to third parties to help us confirm your identity to comply with money laundering legislation
  • to any authorities if compelled to do so by law (e.g. to HM Revenue & Customs to fulfil tax compliance obligations)
  • to fraud prevention agencies to help prevent crime or where we suspect fraud;
  • to our suppliers in order for them to provide services to us and/or to you on our behalf
  • to anyone in connection with a reorganisation or merger of the credit union’s business

Where we send your child’s information

While countries in the European Economic Area all ensure rigorous data protection laws, there are parts of the world that may not be quite so rigorous and do not provide the same quality of legal protection and rights when it comes to your personal information.

We do not directly send information to any country outside of the European Economic Area, however, any party receiving personal data may also process, transfer and share it for the purposes set out above and in limited circumstances this may involve sending your information to countries where data protection laws do not provide the same level of data protection as the UK.

Retaining information on you and your child

We will need to hold your child’s information for various lengths of time depending on what we use their data for. In many cases we will hold this information for a period of time after you have left the credit union.

To read our policy for retaining members data please see: www. Savebythebell.org/privacy-notice or contact us at: (01382) 431576.

Your child’s rights

Your child’s rights under data protection regulations are:

  • The right to access
  • The right of rectification (to have your information updated)
  • The right to erasure  (to have your information deleted)
  • The right to restrict processing
  • The right to data portability
  • The right to object to data processing
  • Rights related to automating decision-making and profiling
  • Right to withdraw consent
  • The right to complain to the Information Commissioner’s Office

Please see our website here: https://www. Savebythebell.org/privacy-notice for more information.

Contact us about your child’s rights

For more information about how your child’s rights apply to their membership of the credit union or to make a request under your child’s rights you can contact us at: info.savebythebell@dundeecity.gov.uk or (01382) 431576. We will aim to respond to your request or query within one month or provide an explanation of the reason for our delay.

Contact Us:

 

Save by the Bell

Central Library

Wellgate Centre

Dundee

DD1 1DB

Tel: 01382 431576

Email: info.savebythebell@dundeecity.gov.uk

Changes to this privacy policy

We can update this Privacy Policy at any time and ideally you should check it regularly here

www.Savebythebell.org/privacy-notice for updates. We won’t alert you for every small change, but if there are any important changes to the Policy or how we use your information we will let you know and where appropriate ask for your consent.

Privacy Notice - for Employees and Volunteers

Privacy Notice for Employees and Volunteers

We are committed to protecting our employees’ and volunteers’ privacy. Save by the Bell requires any information marked as mandatory to either meet legal obligations or to enable us to perform our contract with you. Where you are not able to provide us with this information, we may not be able to offer you a role within Save by the Bell. Where we request further information about you not required for these reasons, we will ask you for your consent.

How we use your personal information

Save by the Bell may process, transfer and/or share personal information in the following ways:

For legal reasons

  • confirm your identity
  • perform activity for the prevention of financial crime

For performance of our contract with you

  • information gathered during the recruitment process
  • information obtained to ensure suitability for the role, including obtaining references and where necessary, disclosure checks to ensure fitness and propriety
  • provide terms and conditions of employment
  • ensure payment of wages, pensions or expenses
  • manage absence, holiday or training records
  • manage details of grievances or disciplinary matters
  • undertake statistical analysis, to help evaluate the future needs of our staff and to help manage our business

For vital purposes

  • Information on next of kin, health conditions and medication, in case of emergency

Sharing your personal information

We will disclose information outside Save by the Bell:

  • to third parties to help us confirm your identity to comply with money laundering legislation
  • to any authorities if compelled to do so by law (e.g. to HM Revenue & Customs to fulfil tax compliance obligations)
  • to fraud prevention agencies to help prevent crime or where we suspect fraud;
  • to regulatory bodies as required
  • to any persons, including, but not limited to, insurers or pension funds, who provide a service or benefits to you or for us in connection with your account(s)
  • to anyone in connection with a reorganisation or merger of the credit union’s business

Where we send your information

While countries in the European Economic Area all ensure rigorous data protection laws, there are parts of the world that may not be quite so rigorous and do not provide the same quality of legal protection and rights when it comes to your personal information.

Save by the Bell does not directly send information to any country outside of the European Economic Area, however, any party receiving personal data may also process, transfer and share it for the purposes set out above and in limited circumstances this may involve sending your information to countries where data protection laws do not provide the same level of data protection as the UK.

For example, when complying with international tax regulations we may be required to report personal information to the HM Revenue and Customs which may transfer that information to tax authorities in countries where you or a connected person may be tax resident.

Retaining your information

Save by the Bell will need to hold your information for various lengths of time depending on what we use your data for. In many cases we will hold this information for a period of time after you have left Save by the Bell.

To read our policy for retaining members data please see: https://www.savebythebell.org/privacy-notice or contact us at: (01382) 431576.

Your Rights

Your rights under data protection regulations are:

  • The right to access
  • The right of rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object to data processing
  • Rights related to automating decision-making and profiling
  • Right to withdraw consent
  • The right to complain to the Information Commissioner’s Office

Contact us about your rights

For more information about how your rights apply to your membership of Save by the Bell or to make a request under your rights you can contact us at: info.savebythebell@dundeecity.gov.uk or (01382) 431576. We will aim to respond to your request or query within one month or provide an explanation of the reason for our delay.

Contact Us:

Save by the Bell
Level 4
Central Library
Wellgate Centre
Dundee
DD1 1DB

Tel: 01382 431505

Email: info.savebythebell@dundeecity.gov.uk

Changes to this privacy policy

 

We can update this Privacy Policy at any time and ideally you should check it regularly here for updates. We won’t alert you for every small change, but if there are any important changes to the Policy or how we use your information we will let you know and where appropriate ask for your consent.

Website Privacy Policy

Website Privacy Policy

This privacy policy is for this website; [www.savebythebell.org] and served by Save by the bell, Central Library, Dundee, DD1 1DB and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to. Additionally it will explain the use of cookies or software, and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies? Cookies are small files saved to the user's computer(s) hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer(s) hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.

Contact & Communication With us

Users contacting this us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; Church Cottage, Llawhaden or www.celticinst.com.)

Shortened URL's; URL shortening is a technique used on the web to shorten URL's (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Policy & Usage

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Edited: 04/05/2018

Your Rights Explained

Your rights explained

Right to Access

You have the right to access your personal data and details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.

The right to rectification

You have the right to have any inaccurate personal data about you corrected and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

The right to erasure

In some circumstances you have the right to the erasure of your personal data without undue delay.

Those circumstances include:

  • the personal data is no longer needed for the purpose it was originally processed
  • you withdraw consent you previously provided to process the information
  • you object to the processing under certain rules of data protection law
  • the processing is for marketing purposes
  • the personal data was unlawfully processed

However, you may not erase this data where we need it to meet a legal obligation or where it is necessary for the establishment, exercise or defence of legal claims.

The right to restrict processing

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are:

  • you contest the accuracy of the personal data;
  • processing is unlawful but you oppose erasure;
  • we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and
  • you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data.

We will only otherwise process it:

  • with your consent;
  • for the establishment, exercise or defence of legal claims; or
  • for the protection of the rights of another natural or legal person;

The right to object to processing

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the data is necessary for the purposes of the legitimate interests pursued by us or by a third party.

If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

The right to data portability

To the extent that the legal basis for our processing of your personal data is:

  • consent; or
  • that the processing is necessary for the performance of our contract with you

You have the right to receive your personal data from us in a commonly used and machine-readable format or instruct us to send this data to another organisation. This right does not apply where it would adversely affect the rights and freedoms of others.

Rights related to automatic processing

Members can express their point of view, and obtain an explanation of the decision and challenge it.

Right to withdraw consent

To the extent that the legal basis for our processing of your personal information is your consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

The right to complain to the Information Commissioner’s Office

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioner’s Office which is responsible for data protection in the UK. You can contact them by:

  1. Going to their website at: https://ico.org.uk
  2. Phone on 0303 123 1115
  3. Post to Information Commissioner’s Office, 45 Melville Street, Edinburgh, EH3 7HL
  4. Email: scotland@ico.org.uk

Contact us about your rights

For more information about how your rights apply to your membership of the credit union or to make a request under your rights you can contact us at: info.savebythebell@dundeecity.gov.uk or (01382) 431576  We will aim to respond to your request or query within one month or provide an explanation of the reason for our delay.

Data Retention Policy

Data Retention

Save by the Bell will comply with regulatory and industrial standards in retaining information on its members, employees and volunteers including:

  • Permanently retaining records pertaining to:
    • Register of Members
    • Receipts for any securities held, securities register and register of contracts of guarantee.
    • Minutes of annual and special general meetings and the meetings of the Board of Directors.
    • Health & Safety Consultations
  • Retaining for 40 years:
    • Employer’s Liability Certificate
  • Retaining for 6 years:
    • All record appertaining to the accounts of the credit union including:
      1. Ledgers and cash books (whether manual or electronic)
      2. Payroll Information
    • Disciplinary, working time and training, redundancy details (after employment ceases)
    • Employee details and records
    • Senior Management Arrangements Systems and Controls
    • Information pertinent to Regulatory References
  • Retaining for 5 years:
    • Evidence of identity, member transactions
    • Training records for anti-money laundering regulations
  • Retaining for 3 years:
    • Accident Reports
    • Complaints (once resolved)
  • Retaining for one year:
    • Application forms/interview notes for unsuccessful candidates

 

Resources & Further Information

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